COUNTDOWN TO THE OLYMPICS – HR POLICIES NEEDED NOW

With less than a year to go until the 2012 Olympics, employers are advised to take action now in respect of devising and communicating plans and policies for staff annual leave and flexible working arrangements throughout the duration of the Games.

As in the past with key sporting events there will be those employees who will want time off to attend (having acquired tickets) and many more who will request workplace facilities and/or flexible working practices in order that they can watch televised events either at their place of work or at home.

Employers must ensure that not only are such requests dealt with as fairly and reasonably as possible, but that policies are clear from the outset. This will involve achieving a careful balance between recognising the significance of the Olympics as a “once in a lifetime” event and meeting the ongoing needs of the business.  

Policies should also cover how the employer will respond to those taking unauthorised leave, for example sick leave, during this period.

As ever, consultation with staff and other significant parties such as union representatives is recommended as an initial first step. In locations likely to be directly affected by the events, issues such as transport difficulties and flexible working contingencies should also be discussed.

Employers must also take into account that not everyone will be interested in the Games taking care that those who are willing to work as usual are not unfairly penalised as a result.

For further information and advice contact Jane Laidler